Materials checklist template

A starting framework for your pre-class materials checklist. Build it out after your first session and it will serve you for every one after.

This checklist has two parts: the setup you do before class, and the staging you maintain during class. Copy it, fill in your specific materials, and run through it before every session.

The first time you use it, you will add things you forgot. After three sessions, it will be close to complete. After five, it will be the checklist you use without thinking.

[Your class name] — Pre-Class Checklist

Workstation setup (one per guest)

[ ] [Primary material, quantity per guest]: ______
[ ] [Secondary material if applicable]: ______
[ ] Primary tool: ______
[ ] Secondary tool (staged, not on table yet): ______
[ ] Protective gear (apron / gloves / eye protection): ______
[ ] Coaster or designated drink spot
[ ] Small card or tag with guest name (if used)

Demo station (your materials, separate from guest stock)

[ ] Demo [primary material]: ______
[ ] Mistake demo materials (pre-prepared for deliberate error): ______
[ ] Demo tools (same as guest tools, staged for your use): ______
[ ] Pre-prepared component if applicable (describe): ______

Room setup

[ ] Workstations arranged in [U-shape / horseshoe / other]: ______
[ ] Clear sight lines from demo position to every workstation
[ ] Aisle paths clear and unobstructed
[ ] Hazards addressed: ______
[ ] Lighting adequate for detailed work
[ ] Background music ready (not too loud)
[ ] Signage at entrance if needed

Drinks and hospitality (if serving)

[ ] [Drink type]: ______ poured and ready at each workstation or central station
[ ] Non-alcoholic option available
[ ] Napkins
[ ] Coasters or placemats to separate drinks from work surface

Finishing and takeaway

[ ] Packaging for finished pieces (bags / boxes / tissue): ______
[ ] Care instructions card (if applicable): ______
[ ] Business card or next-class information card

Safety

[ ] First aid kit accessible
[ ] Fire safety (clear path, no obstructions near heat sources): ______
[ ] Sharp tools stored safely until demonstrated
[ ] Guests briefed on hazards at session start: [list what to brief on]: ______

Administrative

[ ] Guest list confirmed and printed or accessible
[ ] Run-of-show printed or visible
[ ] Post-class feedback form or message draft ready to send
[ ] Payment confirmed for all guests (no outstanding balances)

During-class staging notes

Items to introduce at specific moments (not on table at start):

At [transition point]: introduce [material or tool]: ______
At [transition point]: introduce [material or tool]: ______
At closing: distribute [takeaway item]: ______

After class

[ ] Guest notes written within 24 hours
[ ] Feedback message sent within 24 hours
[ ] Materials inventory updated (what needs restocking): ______
[ ] Session notes written: what worked / what to change